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User interface
- GetARef employs the same
interface as is used in all major software products under Windows 95/98/NT/Windows
2000/XP, i.e., it's easy to start using GetARef.
- The user can easily customize colors and fonts used to
display reference information.
- GetARef dynamically adapts to
the user's habits, e.g., size and placement of windows and dialogs.
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- User
help on different levels: bubble help, context sensitive help, overviews and a richly
indexed and cross-referenced online help file.
- Well organized windows makes it
easy to browse through even very lage libraries of reference information.
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Reference files
- GetARef support an unlimited
number of reference files ('databases').
- It is possible to simultaneously
have several reference files open in
different windows, it's possible to drag-and-drop references between files, and it's
possible to use references from more than one file in a single manuscript.
- It's easy to customize the
display order of references.
- GetARef can export reference
files in the Medlar and the RIS formats.
- By means of 'name aliases' it's
easy to work with GetARef on more than computer even if different directory structures are
used on the computers.
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- It is simple to update from an
older types of reference manager to GetARef (from, for instance, Papyrus,
EndNote and Reference Manager)
- GetARef can be used in LANs and
it's easy for users to share files across a network.
Examples
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Links
- GetARef make it possible to
associate one or several links to individual references. Such links may refer to a page on
a web site or a file located on the local computer or in an local area network. A simple
mouse click can then be used to 'activate' the link, e.g., to view a full-text version of
a manuscript.
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- GetARef imports links retrieved
from downloaded database records (it is, for instance, increasingly common that databases
includes links to full-text versions of publications).
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GetARef recognizes
DOI numbers that uniquely identifies electronic documents and
allow linking to DOI documents.
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Entering reference
information
- It is, of course, possible to
import references from a large number of sources but GetARef offers well-structured dialogs that makes it easy to
enter new references also for a beginner.
- GetARef assists by always checking that
entered information is reasonable: e.g., a warning is provided if an author name is
entered as sMITH or if the publication year is said to be 19999).
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- GetARef features a journal name database containing >
18.000 names including complete journal names and and their ISSN codes together with their
correct abbreviations according to Medlar, Index Medicus och BIOSIS.
Examples
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Reprint numbers
- GetARef doesn't impose on its
users any particular way of organization reprints.
- GetARef does support use of reprint numbers; it's possible to
keep as many as 20 different 'series' of reprint numbers.
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Searching references
- GetARef is the only reference
managing system that doesn't dependent on the user to organize the references by means of
keywords or the like.
- Without any time-consuming
preparation on the user's part, GetARef scans several thousands of references in a
fraction of a second, and an indexed
reference file as large as 100 MB in no more than a few seconds.
- In addition to standard Boolean operators (AND, OR, NOT),
GetARef offfers advanced variants (ANY, NONE, ALL, NEAR).
- It is possible to search specific 'fields',
e.g., the title, author names, editor names and the abstract.
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- It is possible to search for
references published in a certain time span. To search for references published after
1995, useful search expressions are >1995 and 1996-, and to search
for papers published by Smith in the 80's, one would use Smith AND 1980-89.
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GetARef is able to find
references similar to a particular reference and sort them by
similarity.
- GetARef allows multi-file searching, i.e., it's possible to
search a defined group of reference file by a single search command.
- GetARef features a Search Thesaurus by which a user can create
useful synonyms, i.e, it's possible to search for calcium and to find not only calcium
but also Ca++ and Ca2+.
Examples
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Importing references
- References can be imported from
> 130 different sources, including various Internet source
such as PubMed, but also CD or Intranet based database retrieval from DataStar, Dialog,
Silverplatter, WinSPIRS, WebSPIRS, and many others.
- GetARef automatically recognizes
the origin of a downloaded file and accordingly suggests an appropriate import routine.
- DatAid AB develops for
free new import routines to all GetARef's users.
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- GetARef provides an interface to
PubMed that allows users to perform searches, inspect search
results, and import references directly into a reference file.
- Updated import routines are
freely distributed via GetARef's web site.
Examples
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Creating reference lists
- Formated reference lists can be
created as document files or on a printer.
- New output formats are swifly
created under full visual control.
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- GetARef is the only reference
manager on the market that can use correct journal name formats, e.g., abbrevations
according to Index Medicus or the complete journal name whatever name
form was used in the reference file.
Examples
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Integration with word
processors
- GetARef transforms manuscripts
containing place-holders for citations and a reference list into submission-ready papers
with correct citations form and properly arranged reference lists.
- GetARef integrates with
Microsoft Word 7.0, Office 97, Office 2000,
Office XP, and Office 2003 by means of Add-in modules.
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- GetARef works well with
WordPerfect (5.1 - Office 2002).
- GetARef works well with any word
processor that handles Rich Text Format.
- GetARef can produce output files
suitable for LaTeX and create submission-ready LaTex documents.
It supports the include directive and generates
Latex style numbered reference list.
Examples
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Manuscript production
- The user decides which
references to cite where and the position of the reference list. GetARef than creates a
submission-ready manuscript.
- So-called format files are used
to define the output format, i.e., how citations should be represented in the body text
and the format of the reference list. Such format files can easily be created under full
visual control.
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- GetARef allows a user to cite
references from multiple reference files in a single manuscript.
Examples
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User support
- Support
is provided primarily via E-mail but it's possible also communicate via fax and telephone.
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- DatAid offers GetARef's free
updates of import routines and bug fixes of the main program (see examples ) and to develop new import
routines for free with a few working days.
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Technical information
Operating system
Windows 95, Windows 98, Windows
2000, Windows XP, Windows NT 3.51 or Windows NT 4.0.
Serveral
users may use a single GetARef installation after a simple
initialization procedure that creates a user-specific GetARef
environment.
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Networks
(LAN)
- GetARef can be used in a LAN; it
is, for instance, possible for users to share references stored on a file server.
- GetARef supports UNC names (e.g.
//OurServer/OurFiles/GroupFile.ref)
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Reference
files
- Unlimited number of reference
files.
- A reference file can (for now)
contain 65.532 references.
- Each reference may contain 16384
characters (but may link to external files).
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Output
formats
- GetARef allows the user to
specify all aspects of formatted references and can therefore produce any suitable output
format.
- GetARef specifically supports
export in the Medline and the RIS file format.
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